Northeast Innovations
Phone: (603)226-4000
Fax: (603)229-0434
info@nei.mv.com
P.O. Box 120
Concord, NH 03302-0120

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[The Universal Station]
The Universal Station: for Transcription and Dictation
 

Northeast Innovations Hint #6 - Using Speed Dial with the Universal Station

Description:

The Northeast Innovations Universal Station features 26 speed dial memory locations. This document describes how to program and use the station's speed dial function.

Before reading this, please review Hint #5 - Universal Station Quick Reference for basic information about programming the Universal Station.

Materials Needed:

  • Northeast Innovations Model 3006 or 3008 Universal Station

Procedure:

Memory locations A1-A6 and A70-A89 are available for speed dial, for a total of 26 speed dial locations. When used individually, each speed dial memory location can hold seven digits. Each location can actually hold eight characters, but the eighth position may be taken up by a D, which is the stop code that tells the station to stop dialing. This means that if you program a speed dial number that is more than seven digits long, it will "spill over" into the next memory location, causing all or part of that additional memory location to be filled. When this happens, the additional memory location can't be used for a new speed dial number.

Programming Speed Dial Numbers up to Seven Digits:

To program the seven-digit number 226-4000 into memory location A1, use the following four-step procedure:

  1. Using the volume control, turn the unit OFF

  2. Enter the following on the keypad:

     A  [memory location]  #  [memory contents]

    So, for our example enter:

     A          1          #       2264000     

  3. Using the volume control, turn the unit ON

  4. Using the volume control, turn the unit OFF

Programming for that memory location is now complete. The Universal Station will remember the new setting until it is either programmed differently or the unit is reset to factory defaults. This is true even if the unit is disconnected from power.

To use the speed dial, simply turn the unit ON and press  A [memory location]. In the case of our example, enter  A 1.  The station will dial 226-4000.

Programming Speed Dial Numbers Longer than Seven Digits:

The same procedure is used to program numbers that are longer than seven digits. Just keep in mind that when you do program such a number, the memory location after the one you programmed will not be available. If you program a very long number, multiple locations will be taken up.

Here is a representation of what the memory locations A1-A4 look like. Each location can hold eight characters:

Location A1 Location A2 Location A3 Location A4
1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8

If you program only seven-digit numbers into speed dial locations, for example 226-4000 into A1, 229-0434 into A2, 123-4545 into A3, and 456-7878 into A4, it would look like the following, with the D stop code automatically entered by the station after each number:

Location A1 Location A2 Location A3 Location A4
2 2 6 4 0 0 0 D 2 2 9 0 4 3 4 D 1 2 3 4 5 4 5 D 4 5 6 7 8 7 8 D

If you were instead to program 1-603-226-4000 into memory location A1, it would look like this:

Location A1 Location A2 Location A3 Location A4
1 6 0 3 2 2 6 4 0 0 0 D                                        

You could then program another number, such as 123-4545, into the A3 memory location as follows:

Location A1 Location A2 Location A3 Location A4
1 6 0 3 2 2 6 4 0 0 0 D         1 2 3 4 5 4 5 D                

At this point, memory location A4 would be the next memory location available for programming. Note that if you were to speed dial the A2 location with the station programmed like this, the station would dial  0 0 0  and stop.

Programming Delays into Speed Dial Numbers:

Occasionally, it is desirable to add delays between digits or characters in the speed dial memory locations. For example, a system may require time to respond to a command sent by the station. One-second delays can be added by entering  C1  where you want the delay. To program a two-second delay, enter  C1C1 . You can enter as many one-second delays as you need. However, remember that each one-second delay takes two positions in the memory location. Long delays programmed into a particular sequence could use numerous memory locations.

For an example, suppose you are programming 226-4000 into memory location A1. However, you must dial "9" to get an outside line, and there must be a two-second delay after "9" is dialed. You would program memory location A1 by using the four-step procedure:

  1. Using the volume control, turn the unit OFF

  2. Enter the following on the keypad:

     A  [memory location]  #  [memory contents]

    For our example enter:

     A          1          #    9C1C12264000   

  3. Using the volume control, turn the unit ON

  4. Using the volume control, turn the unit OFF

The resulting memory would look like this, with A3 as the next available speed dial location to program:

Location A1 Location A2 Location A3 Location A4
9 C 1 C 1 2 2 6 4 0 0 0 D                                      




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